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Governments are in the business of handling sensitive information

From individual Personally Identifiable Information (PII) to top-secret defense or policy planning documents, handling confidential information is a critical part of governing.

But identifying and managing all that data can be difficult – especially when it shows up in unstructured formats like emails and documents.

It’s a big reason why, despite numerous stringent regulations, public sector data breaches are still commonplace.

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The challenge

Public sector organizations and government agencies need simple, intuitive and powerful tools to help employees across agencies and departments accurately identify and classify sensitive data.

The solution

Titus classification solutions harness the power of end users to ensure sensitive data is identified, classified and marked as it’s created and shared.

Machine readable classification, stored in file headers, allows the system to guide end users as they conduct their regular business, automatically notifying them when potential PII is spotted in an email or document.

Metadata and markings attached to documents ensure easy and consistent sharing among organizations.

Microsoft Office compatibility

Many governmental organizations have standardized on MS Office, and Titus solutions are fully compatible with Microsoft’s suite of tools including classification solutions for Office (including email classification for Outlook and document classification for PowerPoint, Word and Excel), metadata and markings for SharePoint, and file server classification for Windows Server.

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Reduce risk through identification and education

Titus identifies the existence of PII (e.g., names, identification numbers, personal characteristics, linkable information such as birthdays) and other sensitive data through automated categorization, along with where it’s located and stored.

At the same time, automated content warnings and markings built into everyday business processes keep end users engaged in the protection of sensitive data when sharing or corresponding with internal and external contacts.

Maintain compliance – no matter where you’re located

Titus classification solutions are flexible enough to meet the most demanding international and domestic regulations, such as:

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White paper: Three steps to protecting PII in the government

Take a deeper dive into the three key steps that must be taken by government organizations to protect PII they have in their possession.

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